Book premises for evening or weekend student events

Students can arrange an evening or weekend event in the University's premises, but a special agreement must be drawn up. Evening or weekend events are only approved if they do not involve a disruption or risk to other activities.

Terms and conditions for evening and weekend events in Umeå University´s premises

Students can arrange an evening or weekend event in the University's premises, but a special agreement must be drawn up and a student union, student association or equivalent must approve the event and accept invoices (if costs occur due to damages or the need for additional cleaning).

The organiser is always obliged to follow rules of safety and security when using the premises.
The student union, student association or equivalent is responsible for ensuring that the organiser is onsite during the event.
An event at which alcohol is consumed is only permitted on weekdays between 18:30 and 00:00, or on Saturdays or Sundays, or other holiday, between 16:00 and 00:00.
To make cleaning easier and reduce the risk of unwanted eventualities, such as burglary and theft, non-alcoholic events should also end at 00:00 (every day).
Premises must be restored to their original order no later than one hour after the event has finished.
If necessary, the organiser must contact the Campus Services Office in the building well in advance of the event to agree on the unlocking of doors, and to obtain information about cleaning equipment, handling alarms, etc.
If you need to hire cleaning services in connection with the event, contact Infocenter no later than seven working days before the event.
The event will not be permitted if there is reason to believe that it may lead to disturbances to other activities.
The University reserves the right to limit the scope of renting and to deny anyone who has previously not complied with applicable rules, or otherwise caused damage to person or property, the possibility to rent or book a room or space.

Serving permit

A serving permit is generally not required if the serving:

refers to a single occasion for pre-determined persons (it may not be addressed to the public);
takes place without a profit interest and at no other cost to the participants than the cost of purchasing the drinks;
takes place in a room where there is no professional sale of alcoholic or soft drinks.

The above points provide good guidance on whether a serving permit is needed or not. For some events, however, it can be difficult to make the assessment and if you are unsure, you can read more on Umeå municipality's page about serving permits: Serveringstillstånd (Umeå kommun).