Note taking support
Note taking support means that you help students with functional disabilities to take notes during lectures. It is important to take accurate and clear notes since others than yourself need to be able to understand the content.
The assignment involves you
- handing over easy-to-grasp and clear notes to the person you are taking notes for, as soon as possible. You can hand in your notes on paper or in digital format. Costs for potential printing or copying are included in the rate.
- if necessary, you may need to go through the notes with the person you are taking notes for and provide clarifications.
- you get paid for taking notes during lectures for a student who has been granted such support.
Please note
- It is not your responsibility that your notes are accurate and relevant. That responsibility falls on the student you are supporting.
- You and your notes shall not replace the student's presence at lectures.
- There is no payment for pre-recorded lectures.
Some advice when supporting with taking notes
- Prepare by familiarising yourself with the structure of the course literature and get an idea of the concepts, principles and methods in the text.
- Make the notes well-arranged and clear. Leave gaps between lines and good margins for additions from the course literature, reflections, questions or similar.
- Note down potential important information that the lecturer conveys but that is not written down on the whiteboard/equivalent. Terminology and concepts that are repeated by the lecturer and that are specific to the course can also be important to note down.
Supporting another student
This may, for example, involve providing visual support by escorting another student, providing support for orientation or navigating virtual learning environments. It may also involve providing support when equipment needs to be moved between lecture halls.
Assistance with writing
This means that you write down what the student that needs support says when they are unable to write themself. Assistance with writing is usually used in connection with written assignments and examinations.
Notice of interest and rates
Notice of interest
A notice of interest needs to be completed and submitted before you start the work. You cannot receive compensation for any work you have done before you submitted the form.
Notice of interest for paid assignments [pdf]
The following rates applies:
- Note taking support: SEK 100 per hour for one student; SEK 20 per hour for each additional student (Example: if you are taking notes for two students, you are paid SEK 120 per hour).
- Supporting another student: SEK 100 per hour
- Assistance with writing: SEK 150 per hour
In order for you to receive compensation you need to submit a few different reports.
How to get paid
It is important that you fill out the forms and attach the information according to the following instruction.
Claims form for employment with hourly compensation [doc]
Instructions on how to fill out the claims form for employment with hourly compensation
- Fill in your name, personal identity number and address on the claims form for employment with hourly compensation.
- Under "Unit", please enter "Student Services Office".
- Under "Employed as", please enter "Note taking support", "Supporting a fellow student" or "Assisting with writing", and the name of the person you supported.
- Fill in how many hours you have worked for each day in the grey fields under Period. Round your time up to the nearest half hour.
- The columns "á pris/tim" and "Totalt belopp" are filled in by the coordinator. Sign the claims form in the field "Signature employee".
- If you are taking notes for more than one person, you must submit one claims form for each person. You only need to submit one timetable if the timetable is the same for all students you are taking notes for.
- Remaining fields of the claims form are left blank.
Timetable – if you support with note taking at lectures
If you have been hired to support with note taking, you will get paid for doing so during lectures. You do not get paid for group work, unless otherwise stated by the coordinator. To get paid for note taking support, you must attach the relevant timetable or screenshots of online live lectures.
Note that you do not get paid for pre-recorded lectures.
Payment and account
Payments for hourly employment are made on the 25th of the month after your assignments were performed. To obtain payment on the 25th, you must hand in a correctly filled out claims form for employment with hourly compensation together with the timetable (if you provide note taking support), no later than on the 1st of the month of payment. For payments in July, the claims form must be handed in no later than on 15 June. For payments in January, the claims form must be handed in no later than on 15 December.
Submit the above information to the coordinator for students with functional disability by means of one of the following:
- By post to: Coordinator for students with functional disability
Student Services Office, Umeå University, SE-901 87 Umeå. - By email to: stodperson.sc@umu.se
- Via the contact form on this page
- You can also hand in your claims form to Infocenter in the Universum Building
Umeå University uses Danske Bank to make payments, so if you want your payment to your salary account, you must get registered with Danske Bank according to the instructions you received when handing in your notice of interest for paid assignments form.
Checklist – have you completed or handed in ...?
- The notice of interest for paid assignments form. Must be submitted before commencing any assignments and at the start of each new semester as long as the assignment continues.
- Claims form for hourly compensation, containing:
- The number of hours, rounded up to the nearest half hour.
- Your name and the name of the person you take notes for.
- Timetable, alternatively a screenshot of online live lectures.
- Registration of your account with Danske Bank for payments.
If you need help or have questions
Contact Infocenter through the contact form below. You can also call +46 90-786 50 00 or visit Infocenter in the Universum Building.